Programmes
12
Scheduling for apprenticeship providers
Your training schedule,without the headache.
PlanyForce automatically builds schedules from programmes, cohorts, teaching hours, trainer availability, rooms, work-study calendars and academic constraints.
Something changes? PlanyForce finds the best reorganisation without rebuilding the entire schedule.
Multiple programmesMultiple locationsExcel import / exportHuman approval
94 %of teaching hours scheduled
Work-study pattern respected
MCO Year 1 · lessons only during training weeks
Training operations
Academic year 2026–2027
Cohorts
34
Trainers
150
Locations
4
MCO Year 1
Work-study calendar · Metz campus
W39
Training
W40
Training
W41
Workplace
W42
Workplace
W43
Training
Teaching hours
18,500 hours to schedule
Business studiesScheduled96 hRemaining24 h
Customer relationsScheduled126 hRemaining24 h
Digital communicationScheduled56 hRemaining14 h
Data up to dateExport to Excel
The reality of work-study training
Running a training centre is more than filling a calendar.
Every decision depends on which cohorts are present, teaching hours, available resources and changes throughout the year.
01
Different work-study calendars
One cohort is in training while another is at work. Those periods must be understood before any lesson is scheduled.
02
Teaching hours to distribute
Track planned, scheduled, completed and remaining hours for every subject.
03
Trainer availability varies
Permanent and freelance trainers share availability before schedule generation.
04
Rooms across several locations
Assign the right resource in the right place without double bookings or impossible travel.
05
Unexpected changes all year
An absence or calendar change should not force you to rebuild several weeks by hand.
How it works
From training data to a schedule ready for approval.
PlanyForce follows the same sequence as your academic-year preparation. Each piece of information informs the next proposal.
Step 1
Create programmes and cohorts
Set up every programme with its subjects and teaching hours.
Step 2
Define work-study calendars
Set training and workplace periods for each cohort. No lesson is proposed during workplace periods.
Step 3
Collect trainer availability
Permanent and freelance trainers enter their availability in a dedicated portal.
Step 4
Add constraints
Daily limits, rooms, locations, blocked half-days and lessons that must be grouped or spaced.
Step 5
Generate, edit and approve
PlanyForce proposes a schedule your manager can edit, lock, approve or optimise again.
MCO Year 1 · 2026–2027
Work-study calendar
TrainingWorkplace
W39
Training
W40
Training
W41
Workplace
W42
Workplace
W43
Training
W44
Training
W45
Workplace
W46
Workplace
W47
Training
W48
Training
Lessons are generated only during training weeks.
Teaching hours
Keep every subject on track against its curriculum.
See what is planned, scheduled, completed and still to allocate. Know where every cohort stands before a shortfall develops.
18,500 h
to schedule
94%
of hours allocated
34
cohorts tracked
| Subject | Annual hours | Scheduled | Completed | Remaining |
|---|---|---|---|---|
Business studies | 120 h | 96 h | 72 h | 24 h |
Customer relations | 150 h | 126 h | 98 h | 24 h |
Digital communication | 70 h | 56 h | 42 h | 14 h |
Example dashboard · MCO Year 1 · Academic year 2026–2027
Automatic scheduling
PlanyForce combines the data. Your team makes the decision.
The engine considers work-study periods, teaching hours, availability, rooms, locations and academic rules to propose a coherent organisation-wide schedule.
Work-study periods respected
Teaching hours checked
Trainers available
No room double bookings
Travel between locations checked
Proposal ready for approval
68 sessions allocated · 0 blocking conflicts
Monday
Customer relations
MCO Year 1
09:00 — 11:00
Tuesday
Business studies
NDRC Year 2
09:00 — 11:00
Wednesday
Management
MCO Year 2
09:00 — 11:00
Thursday
Communication
Professional award
09:00 — 11:00
Friday
Negotiation
NDRC Year 1
09:00 — 11:00
EditApprove schedule
Handling changes
A trainer is absent? Do not rebuild the entire schedule.
PlanyForce identifies affected sessions and searches for solutions while respecting everything that has already been approved.
The engine proposes. The academic manager decides.
Absence reported
John Smith · 3 sessions affected
12 to 14 October
Another available time
Another available trainer
OKAnother suitable room
Limited session move
Scenario ready for review
8 changes avoided
A schedule for everyone
One organisation. Every operational view.
From the master schedule, PlanyForce creates the view every team and resource needs.
Trainer
Cohort
Programme
Room
Location
Monthly or annual
Excel export
Manage several locations without losing the big picture
Share trainers and rooms while preventing double bookings and impossible travel.
Metz campus
1 shared resourceNancy campus
2 shared resourcesStrasbourg campus
3 shared resourcesKeep your ERP. Add a dedicated scheduling engine.
Import the useful data, generate and optimise schedules, then export the results. No heavy replacement of your entire information system.
Excel / ERP importPlanyForce schedulingOperational exports
Training-provider use cases
From the new academic year to unexpected changes, one tool supports your team.
Prepare the academic year
Set up programmes, cohorts, hours, work-study periods, availability and constraints before the first generation.
Add a new cohort
Assign its work-study calendar and curriculum, then add it to the master schedule.
Replace an absent trainer
Identify affected sessions and automatically compare possible scenarios.
Change a work-study calendar
Recalculate only what is necessary instead of rebuilding the full schedule.
Manage several locations
Share resources while preventing double bookings for trainers and rooms.
Personalised demonstration
See PlanyForce work with the reality of your training organisation.
Tell us about your programmes, cohorts, locations and current tools. We will prepare a demonstration centred on your scheduling constraints.
No commitment · Presentation tailored to your organisation
12
programmes
34
cohorts
150
trainers
4
locations
18,500 h
to schedule
94%
allocated
Pricing
A plan that fits your training organisation
Choose your plan and create your workspace immediately. Standard plans include a 10-day free trial with no payment card required.
Save up to 2 months with an annual subscription.
Starter
Annual82.5 €
excl. VAT / month
990 € excl. VAT billed annually
Up to 20 trainers
1 location included
- Visual scheduling
- Trainers
- Groups
- Rooms
- Essential constraints
- Excel import
- Excel export
Essential
Annual207.5 €
excl. VAT / month
2,490 € excl. VAT billed annually
Up to 50 trainers
3 locations included
- All Starter features
- Advanced constraints
- Absences
- Advanced exports
- Limited multi-site
Pro
Annual415.83 €
excl. VAT / month
4,990 € excl. VAT billed annually
Up to 150 trainers
Multiple locations
- Automatic scheduling engine
- HARD & SOFT constraints
- Decision explanations
- Intelligent repair
- Replacements
- Advanced Excel exports
- Multi-site
Business
Annual749.17 €
excl. VAT / month
8,990 € excl. VAT billed annually
Up to 500 trainers
Multiple locations
- All Pro features
- High volumes
- Priority processing
- Advanced features
- Priority support
- API-ready
Enterprise
Custom+500 trainers · Multi-site organisations
All featuresCustom contract and volumesDedicated support
Custom pricing
Based on your volumes and environment
FAQ
Answers to your questions
See how PLANYFORCE fits into the way your academic teams work.
Yes. Define training and workplace periods; lessons are proposed only when the cohort is present for training.
Yes. Every cohort has its own work-study pattern, independently from other programmes and cohorts.
Yes. Track annual, scheduled, completed and remaining hours for each subject.
Yes. Every trainer has a dedicated portal to share availability and unavailable dates.
Yes. Variable availability, workload limits, skills and teaching locations are included in scheduling.
Yes. Trainers, rooms and resources can be shared across locations while preventing double bookings and impossible travel.
Yes. View and export schedules by trainer, cohort, programme, room, location, month or year.
No. PLANYFORCE specialises in scheduling, optimisation and handling unexpected events. It is designed to complement your existing tools.
Yes. Import useful data and generate structured workbooks for your operational teams.
PLANYFORCE identifies affected sessions, searches for suitable replacements and scenarios, then proposes a repair that minimises changes to the existing schedule.
Yes. Managers can move, lock or adjust sessions before approval and publication.
Yes. PLANYFORCE searches for a local repair that limits disruption to already approved sessions.
Resources
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Trainer absence: how can you reorganise a schedule without disrupting everything?
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